Report writing is essentially everywhere nowadays: academia, service industry, business, and entertainment to name a few. While most people breeze through the actual writing of a report, they almost imminently forget the most important step: thorough proof-reading and editing. For your report to qualify as an outstanding piece of writing, it needs to undergo rigorous and careful editing. You will perhaps irk your reader if you don’t fix all those contextual errors and omissions.
More often than not, this vital step in report writing calls for a relaxed and ambient atmosphere. Nonetheless, it should be done cautiously and systematically. So what goes into proper report editing and proof-reading? While individual writers have dissimilar approaches, today I will walk you through the best techniques utilized by prolific writers.
Produce a Hard Copy
So you have finished your final draft, why not print a copy. It is arguably natural for many people to edit a printout. If you falter while reading your draft, chances are your readers will have a hard time making out your report. Make necessary adjustments. Then reread it.
Keep It Short
Due to nature and resources earmarked for report writing, a draft report is so often too long. Cut back on items that doesn’t add substance to your report. While you might have enjoyed your research a teensy bit too much, don’t rally your readers. If your readers don’t need to know something, leave it out; if they do, add it.
Shorten Your Sentences and Paragraphs
A perfect paragraph (in a report) comprises 5 to 6 concise sentences; in fact, each sentence should have 20 or fewer words to enhance readability. Short sentences are not only easier to read but are also appealing to a reader.
Use Plain English
Always keep your reader in mind. Try as much as possible to avoid the use of jargon and filler words that would otherwise derail your readers from the main point. You’re not trying to improve your readers’ diction but rather inform them.
Prefer Active to Passive Sentences
If you manage to hone this grammar tip, you will improve the quality of your report immensely. Active sentences are usually brief and more succinct. Writing of a good report calls for about 70% active sentences.
Run It through Checkers
Don’t bypass necessary checks on spelling, grammar, and punctuation. Most word editors have inbuilt checkers, but there are myriad checkers online that will provide significant help if utilized wisely.
Take a Final Look
To tighten your report, make necessary adjustments and formatting for your report to be both presentable and appealing. Does the report look outstanding? Read it once more.
As with any writing, particularly lengthy reports, there is bound to be some errors no matter how careful you’re. Cautious and systematic editing and proofreading can go a long way in finding a majority of them. For tips like this, and more, please visit Projectsdeals, the premier leader in report editing, help and writing services.