n the traditional method, a typeset version of copy is termed as a proof. It often includes a number of errors often termed as typos. They are also known as human errors. Traditionally, a proofreader looks at the texts on the copy and compares it to the typeset. It is followed by marking identified errors using standard proofreading marks. The major purpose of the traditional proofreading service is based on working directly with two sets of information at the same time. Once this is done, proofs are given to the typesetter for further correction.
Proofreading remarks are often descriptive in nature suggesting the fact that typesetters can have the clarity of rectifying errors. It is a common and most general practice to send all the corrections to proofreaders once again in order to make sure that changes have been made. It is often done to make sure that higher degree of responsibility is established for proofreaders compared to typesetters.
The traditional method of proofreading service has been practiced from last many years and is still preferred. There are also a number of alternative methods regarding proofreading and copy holding or copy reading is one of them. This requires the support and cooperation of two people where the first reads the text aloud as it appears in a fast but at a uniform rate. The second reader follows and marks the differences between what is read and what was typeset previously (Truss, 2003).
This method is quite suitable and ideal for large numbers of boilerplate text where it is assumed that the number of errors will be quite small. In this regard, experienced proofreaders use a number of codes and verbal short cuts in their reading. There are a number of disadvantages of this method and inclusion of two persons is one of them. This might lead to a situation where the accuracy of other is not matching the accuracy of other resulting in more errors. Double reading is another method where a single proofreader checks the content in a traditional manner and passes it to the second reader who is supposed to repeat the process. It needs to be mentioned that the responsibility of proof is shared by the two individuals. They are also responsible for making sure that errors are addressed in an accurate manner and there is no lack of cooperation at their end.
Another method is in the form of scanning that is used to check proofs without reading them word by word. It can also be defined as a process of computerization typesetting. It is mainly done using the Word program where conversion of document takes place along with editing and proofreading. It needs to be mentioned that this method might not be fully capable of highlighting errors and efforts need to be taken using traditional methods for highlighting key errors.
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